{"id":32780,"date":"2024-11-21T13:10:24","date_gmt":"2024-11-21T06:40:24","guid":{"rendered":"https:\/\/www.mobmyanmar.com\/?post_type=jobpost&p=32780"},"modified":"2024-11-21T13:10:24","modified_gmt":"2024-11-21T06:40:24","slug":"executive-assistant","status":"publish","type":"jobpost","link":"https:\/\/www.mobmyanmar.com\/?jobpost=executive-assistant","title":{"rendered":"Executive Assistant"},"content":{"rendered":"

Number of Positions :<\/span> <\/span><\/strong>Male\/Female – (1) Post
\nJob Category : <\/span><\/strong>Head Office (Yangon)
\nWorking Hour :<\/strong> 09:00 AM to 05:00 PM
\nOff Day :<\/strong> Saturday & Sunday<\/p>\n

\n

JOB DESCRIPTION<\/h3>\n
    \n
  • The Executive Assistant to the DMD at MOB provides comprehensive administrative support, facilitating the DMD\u2019s effectiveness in strategic decision-making and day-to-day operations. This role requires a high level of discretion, strong organizational skills, and an understanding of banking operations. The Executive Assistant will manage the DMD\u2019s schedule, serve as a liaison with internal and external stakeholders, and support the DMD in enhancing the bank’s strategic goals and operational efficiency.<\/li>\n<\/ul>\n

    Key Responsibilities<\/span><\/h3>\n

    1. Calendar and Meeting Management<\/p>\n

      \n
    • Efficiently manage the DMD’s calendar, scheduling and prioritizing appointments, board meetings, and executive reviews.<\/li>\n
    • Prepare for and coordinate executive and Board of Directors meetings, including agendas, documentation, and follow-up actions.<\/li>\n<\/ul>\n

      2. Communication Handling<\/p>\n

        \n
      • Screen and manage emails, calls, and correspondence directed to the DMD, ensuring appropriate follow-up.<\/li>\n
      • Draft and edit internal and external communications, including memos, reports, and presentations, aligned with the bank’s mission and goals.<\/li>\n<\/ul>\n

        3. Travel and Event Coordination<\/p>\n

          \n
        • Organize travel arrangements for the DMD, including itinerary preparation for branch visits, industry events, and client meetings.<\/li>\n
        • Plan and coordinate logistics for banking seminars, industry conferences, and other key events attended by the DMD.<\/li>\n<\/ul>\n

          4. Project Support and Strategic Assistance<\/p>\n

            \n
          • Assist with special projects, including tracking and reporting on key initiatives related to banking, regulatory updates, and customer engagement strategies.<\/li>\n
          • Conduct research and prepare insights to support the DMD\u2019s decision-making, particularly around financial trends, competitive analysis, and new opportunities.<\/li>\n<\/ul>\n

            5. Confidentiality and Information Security<\/p>\n

              \n
            • Handle all sensitive and confidential information with the highest level of discretion, adhering to banking regulations and policies.<\/li>\n
            • Maintain secure and organized filing systems for critical bank documents, contracts, and compliance records.<\/li>\n<\/ul>\n

              6. Stakeholder Relations and Liaison<\/p>\n

                \n
              • Act as a bridge between the DMD and bank branches, departments, clients, regulatory bodies, and other external stakeholders.<\/li>\n
              • Build positive relationships with the Board of Directors, executive team, and key clients, ensuring efficient and smooth communication.<\/li>\n<\/ul>\n

                7. Financial and Administrative Oversight<\/p>\n

                  \n
                • Prepare and manage expense reports, budget proposals, and other financial documents as needed.<\/li>\n
                • Track project milestones, deadlines, and departmental objectives to ensure alignment with bank strategy.<\/li>\n<\/ul>\n

                  8. Office Management and Administrative Support<\/p>\n

                    \n
                  • Oversee administrative functions of the DMD’s office, ordering supplies, managing service requests, and ensuring a well-organized workspace.<\/li>\n
                  • Coordinate with HR and other departments for any special requirements or logistical support.<\/li>\n<\/ul>\n

                    9. Insight on Banking Operations<\/p>\n

                      \n
                    • Provide the DMD with relevant insights on industry best practices, local market trends, and customer experience improvement opportunities within the Myanmar banking context.<\/li>\n
                    • Anticipate the DMD\u2019s needs and proactively manage tasks that support the bank\u2019s goals and regulatory compliance.<\/li>\n<\/ul>\n

                      <\/h3>\n

                      For an Executive Assistant to perform effectively for the DMD of a medium-sized bank in Myanmar, here are the essential skills and qualifications needed:<\/p>\n

                      Key Skills and Qualifications<\/span><\/h3>\n

                      1. Strong Organizational Skills<\/p>\n

                        \n
                      • Ability to manage multiple tasks, prioritize responsibilities, and maintain an orderly schedule for the DMD.<\/li>\n
                      • Expertise in setting up efficient filing systems and ensuring critical documents are easily accessible.<\/li>\n<\/ul>\n

                        2. Attention to Detail<\/p>\n

                          \n
                        • Sharp attention to detail is essential for managing complex calendars, preparing documents, and ensuring accuracy in communications and reporting.<\/li>\n<\/ul>\n

                          3. Effective Communication Skills<\/p>\n

                            \n
                          • Excellent verbal and written communication skills in both English and Myanmar language to communicate effectively with internal and external stakeholders.<\/li>\n
                          • Ability to draft, edit, and proofread documents, reports, and presentations clearly and professionally.<\/li>\n<\/ul>\n

                            4. Confidentiality and Integrity<\/p>\n

                              \n
                            • High level of discretion and trustworthiness to handle sensitive information, particularly given the regulatory and client data security requirements in banking.<\/li>\n<\/ul>\n

                              5. Time Management and Multitasking<\/p>\n

                                \n
                              • Strong ability to manage time efficiently, prioritizing high-stakes tasks and balancing multiple requests and deadlines in a fast-paced environment.<\/li>\n<\/ul>\n

                                6. Knowledge of Banking and Financial Industry<\/p>\n

                                  \n
                                • Familiarity with banking terms, financial regulations in Myanmar, and industry best practices to support the DMD\u2019s work more effectively.<\/li>\n
                                • An understanding of banking operations and typical challenges facing banks in Myanmar is highly valuable.<\/li>\n<\/ul>\n

                                  7. Interpersonal and Stakeholder Management Skills<\/p>\n

                                    \n
                                  • Ability to build and maintain positive relationships with key stakeholders, including Board members, department heads, clients, and regulatory agencies.8. Office Management and Administrative Support<\/li>\n<\/ul>\n

                                    8. Tech Savvy with Office Software and Tools<\/p>\n

                                      \n
                                    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools (such as Google Workspace, calendar management software).<\/li>\n
                                    • Familiarity with digital tools for scheduling, project tracking, and document management to streamline administrative work.<\/li>\n<\/ul>\n

                                      9. Adaptability and Problem-Solving Skills<\/p>\n

                                        \n
                                      • Ability to adapt to changing priorities and address challenges proactively, using critical thinking to support the DMD in managing unforeseen issues.<\/li>\n<\/ul>\n

                                        10. Project Management and CoordinationAdaptability and Problem-Solving Skills<\/p>\n

                                          \n
                                        • Ability to assist with project planning, tracking progress, and ensuring deliverables align with the bank\u2019s timelines and goals.<\/li>\n
                                        • Organizational skills to manage logistics for events, client meetings, and other engagements.<\/li>\n<\/ul>\n

                                          11. Cultural Awareness and Sensitivity<\/p>\n

                                            \n
                                          • Understanding of Myanmar’s cultural and business practices, as well as global business etiquette, to navigate different stakeholder interactions smoothly.<\/li>\n<\/ul>\n

                                            12. Financial Acumen<\/p>\n

                                              \n
                                            • Basic understanding of budgeting, expense management, and financial reporting to assist the DMD with financial documents and reports when required.<\/li>\n<\/ul>\n

                                              Requirements<\/span><\/h3>\n
                                                \n
                                              • Master \/ Bachelor degree.<\/li>\n
                                              • Age between 25 – 30 years.<\/li>\n
                                              • Strong proficiency in Microsoft Word, Excel & PowerPoint.<\/li>\n
                                              • Minimum 3 to 5 years of experience working in related field.<\/li>\n
                                              • Excellent communication and interpersonal skills.<\/li>\n
                                              • Can travel upon job requirement.<\/li>\n<\/ul>\n
                                                \n

                                                For more information, please contact to 01-8246594 (Extension: 1000)<\/strong> during office hour.
                                                \nInterested candidate, please send an updated CV<\/span> to career@mobmyanmar.com<\/strong>.
                                                \nOnly shortlisted candidates will be contacted. Thank you for your application.<\/p>\n

                                                \n

                                                 <\/p>\n","protected":false},"excerpt":{"rendered":"

                                                Number of Positions : Male\/Female – (1) Post Job Category : Head Office (Yangon) Working Hour : 09:00 AM to 05:00 PM Off Day : Saturday & Sunday JOB DESCRIPTION The Executive Assistant to the DMD at MOB provides comprehensive administrative support, facilitating the DMD\u2019s effectiveness in strategic decision-making and day-to-day operations. 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