Number of Positions : Male/Female – (1) Post
Job Category : Head Office (Yangon)
Working Hour : 09:00 AM to 05:00 PM
Off Day : Saturday & Sunday

JOB DESCRIPTION

• The Executive Assistant to the DMD at MOB provides comprehensive administrative support, facilitating the DMD’s effectiveness in strategic decision-making and day-to-day operations. This role requires a high level of discretion, strong organizational skills, and an understanding of banking operations. The Executive Assistant will manage the DMD’s schedule, serve as a liaison with internal and external stakeholders, and support the DMD in enhancing the bank’s strategic goals and operational efficiency.

Key Responsibilities

1. Calendar and Meeting Management

• Efficiently manage the DMD’s calendar, scheduling and prioritizing appointments, board meetings, and executive reviews.
• Prepare for and coordinate executive and Board of Directors meetings, including agendas, documentation, and follow-up actions.

2. Communication Handling

• Screen and manage emails, calls, and correspondence directed to the DMD, ensuring appropriate follow-up.
• Draft and edit internal and external communications, including memos, reports, and presentations, aligned with the bank’s mission and goals.

3. Travel and Event Coordination

• Organize travel arrangements for the DMD, including itinerary preparation for branch visits, industry events, and client meetings.
• Plan and coordinate logistics for banking seminars, industry conferences, and other key events attended by the DMD.

4. Project Support and Strategic Assistance

• Assist with special projects, including tracking and reporting on key initiatives related to banking, regulatory updates, and customer engagement strategies.
• Conduct research and prepare insights to support the DMD’s decision-making, particularly around financial trends, competitive analysis, and new opportunities.

5. Confidentiality and Information Security

• Handle all sensitive and confidential information with the highest level of discretion, adhering to banking regulations and policies.
• Maintain secure and organized filing systems for critical bank documents, contracts, and compliance records.

6. Stakeholder Relations and Liaison

• Act as a bridge between the DMD and bank branches, departments, clients, regulatory bodies, and other external stakeholders.
• Build positive relationships with the Board of Directors, executive team, and key clients, ensuring efficient and smooth communication.

7. Financial and Administrative Oversight

• Prepare and manage expense reports, budget proposals, and other financial documents as needed.
• Track project milestones, deadlines, and departmental objectives to ensure alignment with bank strategy.

8. Office Management and Administrative Support

• Oversee administrative functions of the DMD’s office, ordering supplies, managing service requests, and ensuring a well-organized workspace.
• Coordinate with HR and other departments for any special requirements or logistical support.

9. Insight on Banking Operations

• Provide the DMD with relevant insights on industry best practices, local market trends, and customer experience improvement opportunities within the Myanmar banking context.
• Anticipate the DMD’s needs and proactively manage tasks that support the bank’s goals and regulatory compliance.

For an Executive Assistant to perform effectively for the DMD of a medium-sized bank in Myanmar, here are the essential skills and qualifications needed:

Key Skills and Qualifications

1. Strong Organizational Skills

• Ability to manage multiple tasks, prioritize responsibilities, and maintain an orderly schedule for the DMD.
• Expertise in setting up efficient filing systems and ensuring critical documents are easily accessible.

2. Attention to Detail

• Sharp attention to detail is essential for managing complex calendars, preparing documents, and ensuring accuracy in communications and reporting.

3. Effective Communication Skills

• Excellent verbal and written communication skills in both English and Myanmar language to communicate effectively with internal and external stakeholders.
• Ability to draft, edit, and proofread documents, reports, and presentations clearly and professionally.

4. Confidentiality and Integrity

• High level of discretion and trustworthiness to handle sensitive information, particularly given the regulatory and client data security requirements in banking.

5. Time Management and Multitasking

• Strong ability to manage time efficiently, prioritizing high-stakes tasks and balancing multiple requests and deadlines in a fast-paced environment.

6. Knowledge of Banking and Financial Industry

• Familiarity with banking terms, financial regulations in Myanmar, and industry best practices to support the DMD’s work more effectively.
• An understanding of banking operations and typical challenges facing banks in Myanmar is highly valuable.

7. Interpersonal and Stakeholder Management Skills

• Ability to build and maintain positive relationships with key stakeholders, including Board members, department heads, clients, and regulatory agencies.8. Office Management and Administrative Support

8. Tech Savvy with Office Software and Tools

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools (such as Google Workspace, calendar management software).
• Familiarity with digital tools for scheduling, project tracking, and document management to streamline administrative work.

9. Adaptability and Problem-Solving Skills

• Ability to adapt to changing priorities and address challenges proactively, using critical thinking to support the DMD in managing unforeseen issues.

10. Project Management and CoordinationAdaptability and Problem-Solving Skills

• Ability to assist with project planning, tracking progress, and ensuring deliverables align with the bank’s timelines and goals.
• Organizational skills to manage logistics for events, client meetings, and other engagements.

11. Cultural Awareness and Sensitivity

• Understanding of Myanmar’s cultural and business practices, as well as global business etiquette, to navigate different stakeholder interactions smoothly.

12. Financial Acumen

• Basic understanding of budgeting, expense management, and financial reporting to assist the DMD with financial documents and reports when required.

Requirements

• Master / Bachelor degree.
• Age between 25 – 30 years.
• Strong proficiency in Microsoft Word, Excel & PowerPoint.
• Minimum 3 to 5 years of experience working in related field.
• Excellent communication and interpersonal skills.
• Can travel upon job requirement.

For more information, please contact to 01-8246594 (Extension: 1000) during office hour.
Interested candidate, please send an updated CV to career@mobmyanmar.com.
Only shortlisted candidates will be contacted. Thank you for your application.